If you need to simply correct a typo for a Job Role, you can just navigate to the Job Role in the Job Roles area of the System, correct it and Save.
However, should the Job Role change, for example a new qualification to replace an existing one or additional tasks are added, then you should create a new version to maintain audit control and version history.
Navigate to the Job Role area from the Menu.
Click on the name of the Job Role you wish to edit.
At the bottom of the Details tab, click on New Version and Yes to confirm the action.
Make any necessary amendments to the Job Role.
Tip: The Create a Job Role guide and Assign a Category to a Job Role guide can help you with making any amendments.
When you have finished making your amendments, return to the Details tab and click on Publish at the bottom of the page.
If you wish to notify users that are assigned to the previous version of the Job Role that the version has been updated, tick the box to Select this option if you would like to notify users of the published job competency.
Whether you choose to notify the user or not, their Job Role will automatically be updated to the latest version on their profile. However, the system will log both versions in the background for reporting purposes.
If you are confident the Job Role is ready to be published, click Yes or click No if you wish to return to the Job Role to make further changes.
You can click on the Version History tab on the left-hand side to view all versions of the Job Role.
