Super Administrators can create new Qualifications by clicking on the Menu and selecting Qualifications.
If this is the first time you have created a new Qualification, you will need to create an Examining Body and set the Exam Level before you can create the new Qualification. If the relevant Examining Body and Exam Level already exist, then you can jump straight to creating the new Qualification.
Note: Exam Level is also used when referring to Qualification Level and follows the Regulated Qualifications Framework used in England, or similar frameworks as used in other countries. It has no bearing on the system other than to group similar level qualifications together.
Create the Examining Body
Select the Examining Bodies tab then click on the New Examining Body link at the top of the page.
Enter the name of the Examining Body and a recognisable abbreviation then click on Create.
Please note: the Examining Body name must not already exist in the LMS. If the name already exists, an error will be displayed and you will need to enter a new name.
Create the Exam Level
Click on the Exam Level tab, then click on the New Exam Level link at the top of the page.
Enter the name for the Exam Level (for example Award, Certificate or Diploma), then select the appropriate level from the dropdown list. Next click on Create.
Please note: the Exam Level name must not already exist in the LMS. If the name already exists, an error will be displayed and you will need to enter a new name.
Top tip: If you are uncertain what level to apply, the Government website may provide further guidance.
Create a new Qualification
If both the Examining Body and Exam Level for your Qualification exists, you can now create the new Qualification.
Select the Qualifications tab and click on the New Qualification link at the top of the page.
Enter the details for the Qualification in the form displayed using the guidance below:
| Examining Body |
Select from the dropdown list. If you can't see the Examining Body you'd like to select from the dropdown list, you will need to create it, as shown above. |
| Name | Enter the name for the Qualification. |
| Code | Create a Code for the Qualification following your Organisation's naming convention. |
| Exam Level |
Select from the dropdown list. If you can't see the Exam Level you'd like to select from the dropdown list, you will need to create it, as shown above. |
| Qualification Type | Select whether it is a Qualification or an Exam. |
| Date Mode |
The options here are Exam Sitting or Variable. If there are specific dates for an exam set in advance, you should choose Exam Sitting. If the date for the exam could be any time, then select Variable. If there isn't an exam, select either as you must select at least one but it will not affect your Qualification on the system in any way. |
| Current | Select whether it is a current Qualification or an historic one by selecting Yes or No from the dropdown list. |
| Required Credits | No longer applicable, ignore. |
Click on Create.
You will be taken in to the Qualifications administration area where you can enter specific exam dates by selecting the Exam Dates tab on the left-hand side or relate this Qualification to others which are equivalent to this Qualification but may be known by a different name or Examining Body by selecting the Equivalence tab.
Please note that the Study Plans and Credit Rules tabs of the left-hand side menu are no longer applicable and should be ignored.
Your Qualification is now ready to be selected by Users when viewing their own profile or by Line Managers and Administrators when viewing another User's profile.
Please see the Add a Qualification to a User's profile if you'd like to know more.